Work with the Department to catalog and monitor records, including retention and destruction when appropriate, 6) Year-end Audit. Delivers various messages, sends and receives faxes, and notifies recipients. ), Make both global and domestic travel arrangements through the company system, Process complex expense reports ensuring adherence to company policies, Coordinate internal/external meetings, videos and teleconference calls, Develop electronic presentations, charts, graphs, reports, spreadsheets and documents, Maintain departmental files and proper submission of approval forms, Handle confidential information and communication appropriately, 5+ years of highly successful administrative support experience with demonstrated ability to support a department at a Director or higher level. When you are trying to find a job as a Administrative Coordinator you can focus your job search and make it more effective by adding some simple steps. Conducts store tours and introductions for new hires, Coordinates and follows up on training activities with department managers, including set up of CGT training and running CGT reports to ensure compliance, Maintains Associate HR Records alphabetically in a locked cabinet, keeping medical files separate from the associate files. ; provide clerical assistance related to teaching awards and scholarships; supervise (1) front desk student. Acts as liaison for the faculty in management of the same. Familiarity with Tech Integrator, Good ability to get tasks completed on time, Ability to work with people of all skill levels and organizational levels, Assist to Increase Hotel profitability by boosting sales activities and securing maximum bookings on hotel products & services, Provide added value to the teams by providing strong support to sales department, Establish and monitor all required computerized statistics, Coordinate Reservation and Sales Department in terms of rates and rooms availability, Secure constant adherence of all operating departments to Sales and Rate Policies and Marketing Plan implementation, Provide reports such as: Sales Overview, Benchmark, e-commerce, etc, Participate in the preparation of the marketing plans and hotel budgets, Participate in weekly sales, group and conference meetings, Assist in the development and implementation of the Hotel sales / marketing plan to ensure all revenue goals will be met and exceeded, Perform administrative duties such as tracking sales leads and providing reports, Handle incoming inquiries of guests on rates, products and coordinate these with the sales team, Perform telemarketing to designated clients, Receive client inquiries coming to the hotel for business, Experience working with Payroll and/or Human Resources within a University setting, Working knowledge of position classification frameworks, Experience utilizing Human Resources tracking systems with Oracle and the Talent Management Systems at Colorado State University, Experience with on-boarding processes for new employees, FSLA, FMLA, Workers Compensation, and Leave policies, General understanding of animal acquisition, transfers and billing in a research environment, Induct IMTE into metrology database for service internally and for processing externally to multiple suppliers, Establish and maintain a complete and accurate office filing system of procurement of services, parts and materials and associated quality records, Generate IMTE recall and past due reports for customers, following up with customer on all delinquent IMTE, Initiate purchase order requisitions and maintain detailed and accurate records of all purchases for monthly reconciliation, Drive supplier turnaround time by routinely engaging suppliers for status and commitment to contractual requirements, Work closely with customers on a daily basis to provide status of equipment and act as an interface to technicians within the laboratory, May perform varied duties in such fields as administration, employee and customer relations, business and financial management, procurement and property accountability, etc, Experience with database processing preferred, Previous experience in calibration laboratory environment or PMEL and familiarity with ANSI-Z540 OR ISO-17025 a plus, 35%- In absence of Client Services Supervisor, assists in writing and/or updating Standard Operations (SOPs) and acting as the Referral Coordinator (only in absence of both Client Services Supervisor and Referral Coordinator). In order to attract Office Coordinator that best matches your needs, it is very important to write a clear and precise Office Coordinator job description. Keeps log of incoming packages and notifies faculty and staff upon arrival, and monitoring refrigerated packages. Develop and maintain positive and productive relationships with key internal and external constituents, Cooperate with the Athletics compliance office regarding NCAA rules and policies, including reporting requirements, and make a determined effort to ensure that staff and teams are in compliance, Ability to provide exceptional customer service and execution, Ability to maintain high energy and a positive demeanor, High productivity, accuracy, precision and attention to detail, Must be currently licensed as a Registered Nurse in the state of Maryland, Has at least 3-5 years of experience as a registered nurse in an acute care setting, Previous work experience in the charge nurse position or supervisory position is preferred, where incumbent, Must possess a comprehensive knowledge of nursing policies, procedures, standards, systems and, Successful completion of required Connect Care modules and training, High School Diploma (or equivalency) required. Handles processing of invoices to Finance Department for payment. Administrative coordinators should possess a high school diploma or equivalent (such as a G.E.D.) Orders and coordinates delivery of refreshments as directed, Oversees office operations and performs general administrative, operational, and clerical tasks such as answers phones, generates correspondence, files, scans, copies, and sorts and distributes mail, Makes travel arrangements and prepares reimbursement paperwork, Assists with processing invoices/payments, initiates procurement of needed goods and services (creating purchase requisitions/orders), oversees office/copier supplies, obtains signatures on forms, completes other required documentation for procurement purposes, office space management, and other various finance and administrative related duties as needed, Assists with special projects and performs other position-related duties as assigned, ) Responds to all requests for information regarding the Lung Transplant Program. (Knowledge of iPhone and Mac products is a plus. Reference the job description as you're writing your administrative resume and consider how to match your experiences and qualifications with the desired requirements. Web-based computer program experience preferred, Excellent PC, MS Office, Excel, Outlook and typing skills, Handles stressful situations and deadline, Must have proactive and positive attitude, Possess comprehensive software applications knowledge and are highly skilled with a variety of tools and/or databases to create, analyze, and finalize documentation, reports, spreadsheets, and presentations, Assist with Town Halls and Executive Leadership Meetings. Knowledge of Johns Hopkins Medicine and/or development operations highly desirable, Oversees Administrative/Faculty assistant and student employees, Proven track record of professional problem-solving and operational logistics, Fluency with Microsoft Office and Google Apps / Google Suite, Track record of effective teamwork, flexibility and sense of humor, 3 Years Senior Administrator, Executive Assistant, or Office Management Experience, Ensure that all work is completed with a high level of attention to detail and accuracy, Prepare, format and distribute memos, letters, reports, agendas and PowerPoint presentations, Plan and submit travel instructions to travel agency, complete travel agendas related to lodging, ground transportation, meetings/locations/restaurants, Effectively prioritize work load and independently resolve conflicts related to meeting multiple deadlines, Coordinate the production and distribution of reference materials as needed, Coordinate processing, distribution and tracking of legal employment documents as needed, Provide back-up support to other Finance administrative assistants as requested, Proactively maintain daily calendars for VP and Ops Finance Leadership team. Candidate must be a Singapore Citizen or PR, Manage special projects related to sales activities, associate engagement and wellness campaigns, Excellent keyboard and web navigation skills, Ability to interact and collaborate effectively with multi-disciplinary team members and leaders within the organization and within a matrix environment, Capacity to maintain confidentiality, work independently, and proactively anticipate needs in support of the department, Bilingual (English/Spanish); speaking, reading, writing, interpreting and explaining documents in Spanish and English, Ability to be proactive and be self-directed, Manage calendars to ensure access and enough time for ad-hoc meetings and individual work, Schedule regular meetings with direct reports, Handle all meeting logistics including arranging catering, booking conference rooms, and creating meeting agendas/documents, Manage corporate card and p-card accounts and make travel arrangements, Draft, prepare, edit, and proofread correspondence, often of a sensitive, confidential, and/or time-sensitive nature, Assist in the planning, research, and execution of special projects, convey findings, and prepare memorandum/reports, Serve as project manager on a variety of new initiatives designed to promote growth, maintain academic quality, and elevate the brands, Handle assorted day-to-day office tasks as needed, Three plus (3+) years' of experience coordinating and supporting multiple managers, Microsoft office experience (including Outlook and Excel), Experience managing access to two primaries and to balance demands and priorities of each, Experience managing confidential information, Experience handling complicated and sensitive materials and issues, Experience working independently and on a team, Experience managing multiple, competing demands, Proven ability to work across departments is important, as is a sense of humor, Communicate via telephone and in person to internal and external customers to provide guidance in a busy Office environment, Greet vendors and other walk in guests to the office and ensure they are being attended to, Be reponsible for creating the Monthly newsletter and ensuring it goes out in a timely manner, Compose letters, Powerpoint presentations, memos, reports and additional correspondences, 1-2 years Front Desk and office managment experience, Experience using Microsoft Publisher highly desired, Completes all phases of the reconciliation process by balancing the safe, registers, and entering and balancing all sales and cash transactions. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. Administrative coordinators also help prepare manuals and other publications on improved solutions, methods and procedures after conducting research and analyzing reports and findings. Expertise and proven proficiency in Microsoft Word, PowerPoint, and Excel are required. Inputs air bill information online for Federal Express/UPS overnight and priority overnight for US and international delivery, tracks as necessary, and copies to the appropriate personnel. Your job of recruiting the best candidate for an Administrative Coordinator position is easier when you write a clear job description. ), Performs receptionist duties (answering phone, greeting visitors, etc.) Coordinate, plan and implement special events, Respond to general inquiries regarding University policies, procedures and practices, Responsible for maintaining/updating and distributing HR Organizational Charts, Assist with scheduling meetings, making travel arrangements, and maintaining calendars for HR Leadership, Assist with compensation projects, by collecting, researching, and reviewing data and information, Assisting with reports and presentations for the compensation team and the OVPHR, as needed, Answer phones and perform related duties to ensure smooth office functioning. Copies and distributes announcements, emails or items of interest as directed by the Department Head or Faculty. Associates Degree preferred, At least 2-4+ years administrative experience, preferably in a professional services environment, MS Office experience required (MOS certified a plus), Expert level of proficiency with Outlook, Word, Excel, and PowerPoint, Highest level of interpersonal skills with a demonstrated ability to work with a variety of faculty, personnel, and outside contacts, Ability to create and edit correspondence of all types, Data entry and tracking: tracks new NDNQI member enrollment by entering data into Excel spreadsheets and an Access project database for new member enrollment. Prepares work tickets, Knowledge or experience in the home improvement or construction industry is preferred. Reserve rooms and resources such as projectors and laptops, and provides directions, Serve as main point of contact; greet visitors in-person and over the phone. Sorts mail to the appropriate route and sorts mail within routes, 5%: Performing unscheduled pick-ups and deliveries as requested and other duties as assigned, 50%: Administration - serve as the administrative support position and liaison for the CoA Dean's Office; answer phones; greet and direct visitors; serve as primary point of contact between LSU AgCenter and college as it relates to communication related to both organizations; arrange conferences, staff/ committee meetings & preparation of agendas/presentations/packets; provide direct clerical support to Executive Associate Dean & Assistant Dean including scheduling of appointments/maintaining calendars, making travel arrangements, preparation of correspondence, etc. Organizes all tests and consult notes for review by Lung Transplant team, ) Obtains insurance approval for lung transplant clinic visits when necessary. Makes copies, 25%- Assists the department head in special tasks and assignments. Managed details of multi-party conference calls, in-house and off-site meetings and luncheons, travel arrangements for team members, calendars, itineraries, agendas and preparation of expense reports. Collects both internal campus mail, USPS outgoing mail, and other materials while on route, performing preliminary sorting of these items into categories (internal mail, normal outbound mail, mail to be metered or further processed.) To help you draft a good job description, we have included an Administrative Coordinator job description sample below. Manage vending machine and office deliveries. Ability to deal effectively with the external and college community using diplomacy, tact, commitment to confidentiality, commitment to customer service, cooperative problem solving; techniques within department and in dealing with the college and external community. Attention to detail and project management are essential skills for administrative professionals. funds), Conceptual: capacity to create and integrate systems (administrative, fiscal, academic) for a growing doctoral program; good judgment, Personal: high degree of professionalism, confidentiality, initiative, and maturity, Analytical: strong working knowledge of Microsoft suite of utilities including databases (e.g., Microsoft Excel and Access) and data analysis software, Plan, arrange, and coordinate internal and external meetings and conference calls with both internal and external stakeholders, Manage calendars for three VP’s and facilitate meeting administration, Coordinate complex domestic and international travel arrangements, meetings, and events, and preparation/ scheduling of itineraries for traveling VP’s and team staff, Assist in managing the department budgets, including tracking and monitoring of spend, ensuring timely payment of approved invoices, and manage purchase orders and requisitions, Screen phone calls, responding to, or delegating to insure timely response, Administratively assist tax, treasury, and internal audit team members with projects, as requested, Act as the liaison between bankers and treasury, Mailing, tracking and documenting the filing of hundreds of tax returns and tax payments, Prepare and finalize letters and documents for signature and mailing, Prepare and track the expense reports of the leadership team members, Producing spreadsheets and presentations in Microsoft Excel and PowerPoint, Responsible for filing, copying, scanning, faxing, and archiving permanent records, Handle confidential and proprietary information with utmost discretion, Provide daily administrative support to the tax, treasury, and internal audit teams, Experience supporting and organizing multiple executives and senior department personnel, Expertise using Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook, Highly proactive and enthusiastic person willing to take initiative and do so with a high level of professionalism, Detailed oriented, yet possess the ability to see the bigger picture, Ability to interact and collaborate with other business teams and their administrative staff, Strong communications and relationship building skills, Ability to independently prioritize activities, identify problems, and seek solutions, Ethical and responsible with the ability to maintain confidentiality, Performs duties and tasks that reflect substantial variety and complexity. Two years of college or commensurate work experience preferred. assists in maintaining office coordination, equipment, supplies inventory, expense reports, mailings, filing, etc. • Post it to 20+ job boards in seconds – for FREE! Research and develop materials in preparation for visits, conferences, meetings, etc, Coordinate travel arrangements for the executive including processing of travel authorizations. Send new devices to remote sales team when needed, Manage logistics for customer visits to the office, Maintain break room supplies, coffee order, and office supplies, Phone reception for general inbound calls and roll-over calls as needed, Assist Office & Meeting Coordinator with logistics of business meeting planning, 3+ years of experience administrative or event coordination experience, Strong behaviors in alignment with the Cargill Leadership Model, Excellent skills at using Microsoft Office Products with a heavy emphasis on PowerPoint, Word, Outlook, as well as fundamental skills with Excel, Excellent communication skills to interact with customers, Creative thinking process to support presentation development, Experience dealing with confidential information, Ability to anticipate the needs of executive staff, Administrative Assistance for Associate Dean and Directors, Schedule appointments and maintain calendars, Greet guests, answer phones, circulate mail and make copies etc, Coordinate staff meetings, prepare meeting materials and agendas for the DAR office, Order supplies and track invoice payments, Prepare and submit accounts payable and purchasing paperwork, Ensure that expenses are reimbursed for members of the DAR office, With the Associate Dean, audit the DAR Central budget on a quarterly basis to ensure that resources are being allocated appropriately, Utilize the Johns Hopkins development Aladin database. Project Coordinator Resume Examples Project Coordinators often work under the supervision of a Project Manager and are responsbile for controlling project variables. Office Manager job description. Assists in the development of departmental policies and procedures. Explains associate discount program and assists in processing discount paperwork for new associates. Delivers LSU out-going mail to USPS Stations, 25%: Collects Mail: Collects all incoming LSU mail from USPS Stations, including all classes of letter mail, Business Reply, Express Mail, flats, packages, parcels, etc. Tracks all client non-renewals, and/or cancellations and manages the process for annual client participation certificates, Contract Review and Evaluation: reviews all contracts received and evaluates each contract to ensure no changes or customization has been made to the standard NDNQI contract. Manages the department directory board, and keeps the publications display board current. Re-assign and forward documents as appropriate. Prioritize appointments and other requests for meetings/visits with the executive. Distributes meeting minutes, initiates and follows-up with action items on behalf of the appropriate parties in the office, Compiles, updates, and maintains project reports on spreadsheets, Word, and databases. The easier you make it for a job seeker to answer questions and submit a resume, the more apt you are to attract the top talent for your organization. Candidate should be fluent in English and Arabic, Assist on the preparation of presentation materials and other various documents, Coordinate travel arrangements and hotel venue bookings for associates and events, 3 years of corporate administrative experience preferred. Monitoring travel and expenses for the whole department, Multi-tasking and providing support to multiple executives by applying advanced skills and adapting procedures, processes, and techniques to the completion of assignments, They may coordinate travel related activities and may be responsible for the organization of special executive initiated and/or corporate events, May have direct or indirect supervisory responsibility and may participate in the interviewing/hiring process and have input into the performance of others, They cross train with others to ensure consistent routines during times of absence and may train others on operational and functional aspects within their scope of responsibility, Excellent written and/or verbal communication skills along with a stable work history, Team player with superior organizational skills and with the ability to work independently, problem solve, and take initiative, Management has the right to add or change these duties of the position at any time, Enters all jobs into the computer system while maintaining a high level of accuracy, Communicates with the customer the status of the job and works with the customer to resolve all customer service issues. ), Must be very organized and able to work independently and proactively with minimal supervision and use discretion and sound judgment in independent decision-making, Required excellent oral, written and interpersonal communication skills and a good understanding of internal relationships, Excellent time management skills and the ability to work well under pressure while handling multiple, shifting, and competing priorities, Invoice processing and oversight of all IT invoices and purchase orders, Research and resolve billing discrepancies, Provide ServiceNow administration including trouble-shooting, testing, and researching, Create and publish ServiceNow reports and dashboards, Communicate ServiceNow process changes, enhancements, and modifications, Provide AirWatch administration as needed, Maintain active licenses; track and audit mobile devices, Track copier leases and provide maintenance reconciliation, Order and maintain department supplies for copiers (toner & staples), Knowledge of Microsoft Office, with strong Excel skills, Detail-oriented and ability to prioritize and manage multiple tasks, Self-starter; able to perform duties independently in a fast-paced environment, Ability to interact with all levels including senior management, Strong time management, organizational and interpersonal skills, 2+ years college preferred (business emphasis) or additional relevant experience, Previous experience in data entry/reporting, database administration, or administrative/technical support preferred, Ability to prioritize and manage time/projects effectively, Demonstrated proficiency using all MS Office (Word, Access, Excel and PowerPoint) products, Knowledge and experience using database software and able to trouble-shoot systems problems, Ability to handle multiple deliverables and deadlines, Self-starter, proactive, and able to accomplish goals with little supervision, Team player with strong customer service skills, Demonstrated ability to communicate effectively over the phone and manage conflict effectively through distance relationship building, Fitness and/or wellness industry knowledge preferred, Detail conscious demonstrating a high degree of accuracy, Provide administrative support to training program leadership, Create, monitor and track documentation of all trainee educational activity including didactics, curriculum, evaluation, alumni information, etc., to ensure compliance according to American Psychological Association (APA) regulations, Ensure completion of application materials and maintain confidential applicant files, Schedule applicant interviews and coordinate “interview days.”, Coordinate recruitment, website updates, onboarding and related activities, Works with Human Resources to ensure trainees are paid on time and accurately, Supervise reporting of vacation and sick leave balances, Supervise the organization, audio/visual needs, and catering for meetings, conferences, events, certificate luncheons, and graduation events, Initiate check requests, cash requests, purchase orders, and travel reimbursements related to program needs, May supervise and direct the activities of clerical/secretarial staff to ensure the accurate and timely completion of required responsibilities and special projects, Direct activities related to Psychology Section continuing education program in a manner consistent with maintaining APA sponsorship. 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