When you have a pivot table that counts instead of sums, it is caused by one of three reasons. I've been having the same problem. Step 5: From the “Analyze tab,” choose the option of “Fields, Items & Sets” and select the “Calculated fields” of the Pivot Table. Pivot Table Sum and Count I have a table where I would like see a column with the count of a field and another column with the sum of the same field. Besides showing a basic sum or count for the data, you can use custom calculations, to show things like a running total, or the differences between items in a pivot field. Excel automatically creates this Calculated Field and adds in Values area of Pivot Table Fields List panel. It just cuts off after "equipment type". Basic PivotTable to Count with Filter Applied Create a PivotTable to Sum Values. Excel will either default to summing or counting the field data but you can choose from 11 different functions that include min, max and StdDev as well as the more common Sum, count and Average. Use calculated fields to perform calculations on other fields in the pivot table. Name is a Row field, Date is a Column field grouped by month, and Sales is a Value field with the Accounting number format applied. I have seen this happen with a few other calculated fields and I havent found a way around it. Right-click on a value cell in a pivot table, then click Show Values As, to see a list of custom calculations that you can use. If you put a field in the values area of a PivotTable and it defaults to COUNT as opposed to SUM, the reason is that the column has at least one cell containing text, or one cell that is empty. Drag the ‘Region’ field in the Rows area and ‘D Count’ field in the Values area. This calculated field uses the following Pivot table field in the below formula; Formula = ‘Sales Amount’ * 60%. Yes, one pesky cell that doesn't contain a number is enough for a PivotTable to return COUNT. The above steps would insert a new sheet which has the Pivot Table. A pivot table created from a well-formed dataset will automatically sum the numeric fields. 1: There Are One or More Blank Cells in the Column Excel expects your numeric data to … There are other instances in which using the Sum of the data rather than the Count is more useful. You will get a Pivot Table as shown below: Now you can change the column header from ‘Sum of D count’ to … In order to sum the data, go back to the “i” on the right-hand side of the “Count of Sales” field and choose “Sum”. cyrilbrd, I think the formula you posted is incomplete, fyi. The Date field is grouped by Month, by right-clicking on a date value and selecting "Group". As this field contains numbers, so Pivot table by default SUM the values, as shown below; Gross Profit Calculated Field Steps. In my case, I'm trying to show the average time associated to certain task categories by having a calculated field divide the "Sum of Task Completion Times" by the "Count of Tasks" for each category (engineering tasks, order workflows, etc. Create a pivot table Very frustating!! Whether I choose to show the field as SUM, AVERAGE or COUNT, Excel still shows the SUM, although it changes the header. I assume this isn't possible (in a single table), so are there other suggestions for how to accomplish this? The Pivot table is an incredibly powerful tool for summarising data. ). Now the Pivot Table is ready. One of the most common questions I see on my free 3-part video series on pivot tables & dashboards is, “Why does the pivot table default to Count instead of Sum when I add a field to the values area?”. 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